Understanding GSA Contract Sales Reporting: 72a vs FAS

For those who hold GSA Schedule Contracts, navigating the complexities of reporting sales correctly for compliance is crucial. The recent introduction of Transactional Data Reporting (TDR) has even added another layer to this procedure.

In this article, we give a spotlight overview of TDR and how it affects GSA sales reporting, along with essential insights contractors need to recognize.

 

1. Unveiling Transactional Data Reporting (TDR)

Transactional Data Reporting is essentially a GSA initiative requiring vendors to report transaction-level data for products and services sold under their GSA Schedule Contracts. This data comprises of detailed product or service descriptions, part numbers, the quantity sold, price per unit and the total amount of each sale. The overall aim of TDR is to provide GSA with a more in-depth understanding of purchasing patterns and pricing.

 

2. Deciphering Reporting Systems: Tackling FAS and 72a

72a Quarterly Reporting System: In the traditional setup, GSA Schedule Contract holders reported their sales and paid the Industrial Funding Fee (IFF) through the 72a Reporting System. This system mandated vendors to report the total sales per quarter.

FAS Sales Reporting Portal: The implementation of TDR led to the launch of the FAS Sales Reporting System, specified for contracts subjected to TDR. The major distinction is that this system demands a more detailed transactional data reporting when compared to the 72a system.

 

3. Identifying the Impact of TDR

Transactional Data Reporting impacts certain GSA Schedules and Special Item Numbers (SINs). Those who fall under the following are subject to TDR:

• GSA Furnishing and Floor Coverings Schedule 72
• GSA Food Service & Cleaning Schedule 73
• GSA Office Products Schedule 75
• GSA Hardware Superstore Schedule 51 V
• GSA Audio/Video Schedule 58 I
• GSA Facilities Schedule 03FAC
• GSA IT Schedule 70 (Select SINs)
• GSA Professional Services Schedule 00CORP (Engineering SINs)

If the above applies to your contract, you may have to report through the FAS Sales Reporting System as opposed to the 72a system.

 

4. Shifting from 72a to FAS System

Contractors who opted to participate in TDR yet traditionally reported sales through the 72a system will now transition to the FAS Sales Reporting System. The timeline of this change largely depends on when the contractor accepted the mass modification to embrace TDR.

 

5. Confirming Your Reporting Obligations

To verify your precise reporting requirements, it's advisable to visit the GSA’s Vendor Support Center and lookup your contract number. It will confirm whether you should report sales via the 72a or FAS Reporting System

 

6. Highlighting the Significance of Compliance

Meticulous and timely sales reporting is vital for compliance with GSA Schedule requirements. Incorrect reporting can instigate problems with GSA and may even affect the contractor’s standing negatively.

 

7. Recognizing When to Seek Expert Help

Due to the complexities of TDR and GSA sales reporting, contractors might find it beneficial to consult with GSA Schedule management experts. Such professionals can offer guidance on compliance mandates, reporting requirements, and the transition between reporting systems.

In conclusion, mastering the art of GSA contract sales reporting through either the 72a or FAS system is key for contractors, especially for those affected by TDR. Staying well-informed, verifying contract particulars, and ensuring accurate reporting are pivotal steps in maintaining compliance with GSA Schedule requirements.