GSA Transactional Data Reporting (TDR)

Explore the key aspects of GSA's Transactional Data Reporting (TDR) rule, its impact on contractors, and how it enhances government procurement practices. Stay informed with our GSA Schedule consulting services.

Title: GSA Transactional Data Reporting (TDR)

Transactional Data Reporting (TDR) is a rule issued by the General Services Administration (GSA) that mandates the requirement for contractors to electronically report thorough transactional data for products and services sold under GSA Schedule Contracts. Published in the Federal Register on June 23, 2016, this rule primarily aims to boost the government's capacity to delve deep into analysis and secure the best value from its procurement activities. Here are the principal features of TDR:

Key Aspects of Transactional Data Reporting

The fundamental features include:

  1. Electronic Reporting of Sales Data:

    Contractors are required to submit the price paid for GSA Schedule Contract products and services on the FAS Sales Reporting website.

  2. Frequency of Reporting:

    Breaking from the traditional rhythm of quarterly sales reporting, TDR necessitates monthly reporting of sales data.

  3. Methods of Data Submission:

    Submission of sales data can be carried out through multiple channels including Form entry, File upload, Electronic Data Interchange (EDI), and Web Services (API).

Data Required for Reporting:

  • Contract Number
  • Order Number or Procurement Instrument Identifier (PIID)
  • Non-Federal Entity (if any)
  • Description of Deliverable
  • Manufacturer Name
  • Manufacturer Part Number
  • Unit of Measure
  • Quantity of Item Sold
  • Universal Product Code (UPC, if applicable)
  • Price Paid per Unit
  • Total Price Sold

Impact and Implementation

  • Elimination of CSP and PRC:

    TDR does away with the need for Commercial Sales Practices (CSP) disclosure and Price Reductions Clause (PRC) tracking.

  • Pilot Program:

    TDR was initially rolled out as a pilot program covering certain GSA Schedules and Special Item Numbers (SINs).

  • Affected Schedules:

    The pilot enveloped Schedules including 58 I, 72, 03FAC, 51 V, 75, 73, 00CORP (only certain SINs), and Schedule 70 (only specific SINs).

Release Dates

The deployment of TDR for different schedules had a staggered release timeline, beginning from August 2016 through January 2017.

  • Option for Existing Contractors:

    Incumbent Schedule holders were not required initially to welcome TDR – it was opt-in for them.

Current Status and Considerations

As the situation stood on November 30, 2017, participation in TDR had become optional for companies that were mandated to join under the pilot program. However, contractors who volunteered to participate in TDR cannot revoke their decision.

The rule endeavors to provide the GSA and its buyers with more precise and comprehensive purchasing data to better inform pricing and procurement strategies.

Contractors must consider the administrative implications of monthly reporting and weigh the benefits of improved data transparency against the requirements of TDR participation.

Looking Ahead

As we peer into the future, the GSA continues to assess the effectiveness of TDR and its potential impact on procurement practices. Contractors should remain abreast of developments in TDR policies and probe how these changes might affect their compliance and business strategies with GSA Schedule Contracts. Led by a former GSA Schedule Reviewer, we are dedicated to offering the best GSA Schedule Consulting services.

Pedro has extensive background as a Contracting Officer and Contract Specialist, has worked across seven federal agencies, managing contracts totaling over $1 billion in the professional and tech sectors. His notable tenure includes serving with the DoD/DARPA during the inception of their robotics program. Additionally, he played a pivotal role in initiating the Cyber Special Item Number (SIN) within the GSA's IT Schedule 70 as a Team Lead. After graduating from Harvard, he started Blackfyre to help you win your next contract.

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